Backup and disaster recovery is at a peak of importance due to malicious software circulating more often. With the recent attacks of Wannacry, and the dangerous malware that has been around for years like Code Red and Love Letter, our devices are more vulnerable than ever. Included in this danger is natural disaster, and the unpredictable damage it can cause to a small business and it’s assets. AVATAR Computing in Worcester, Massachusetts, is providing technology solutions to battle these disasters.
10) The most common disasters include viruses that lead to untimely and costly downtime. The same is true whenever a security breach occurs, and client information becomes the target. Whether it be storage, transmission or processing, data loss is considered a disaster for small businesses. The loss of data from a key employee, terminated or not, can also lead to a breach of information. Then of course are the natural disasters – when mother nature destroys your tech due to landslide, fire, earthquake, tornado or flood.
9) Employee training and workplace policy is taking appropriate measures to implement preventative measures. Preparing your employees in the case of an emergency can go a long way when the time comes. Best practice includes preemptively gathering supplies and resources to utilize upon the bad news. Another key here is disclosure, and implementing a call chain, or a phone tree, will save you the troubles of miscommunication.
8) Schedule maintenance regularly to keep your servers and computers running as good as new. The unwanted files, and sometimes junk, that builds can slow you down and make you more susceptible. Not only are you likely wasting memory if you do not schedule maintenance, every day it becomes more likely you are harvesting a virus or other unnecessary files taking up valuable space.
7) Implementation of an antivirus to prevent malicious software proves to be a high priority. If one of these viruses makes its way into your system it will begin accessing your customer data, deleting files, and attacking other assets in your office. It is worth the fixed costs to know something is working to protect you 24/7.
6) A thorough business continuity plan will have been well worth the planning if disaster ever strikes. It is basically a plan to reduce and avoid risk during a disaster, focusing on remaining in good financial standing. This is a reactive approach, after the fact, which leads us into our next point.
5) Being proactive, instead of reactive, which leads to finding the problems before they happen. The best way to do this is to have an effective data loss prevention. This is the process of monitoring the end users of your product or service, and making sure they are not sending sensitive, dangerous or critical information.
4) Knowing your statistics – over 90 percent of small business fail within 2 years after being struck by disaster.
3) Backup and encrypt everything. The more sensitive and valuable the data, the more critical this becomes. Especially for government entities, it is the best way to control data flow and lower the possibility of hacking. The internet is loaded with best practices and tools for encryption training.
2) Budget for your backup plan. Do your homework and find the best pricing to help your company scale, make sure all backup and disaster recovery software and hardware is compatible, reliable, and meets all your requirements. If searching for third party IT support, find a reputable company that offers protection and detection around the clock.
1) Test your back up disaster recovery plan- then test it again. Most studies show it is best to twice at least twice a year, but more and more technology companies are saying once a quarter is most appropriate. Practice makes perfect, although no disaster is perfect, it is the only way to be sure you’re ready for anything that may come your way.